Accounts Executive

We are seeking a detail-oriented and responsible Purchase Executive to manage purchase documentation, vendor coordination, accounts-related purchase entries, and compliance activities. The ideal candidate should possess strong knowledge of Tally ERP, advanced Excel skills, and a good understanding of GST and TDS compliance.
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Designation: Executive-Accountsr
Department: Accountsr
Location: Palsanar
Working Hours: 10:00 AM to 6:00 PM (Monday to Saturday)r
Experience Required: 2 to 5 Yearsr
Gender Preference: Male/Femaler
Reporting To: Purchase Manager / Accounts Head
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Key Responsibilities
1. Purchase Documentation & Data Entryrn• Prepare and process Purchase Orders (POs) accurately and timely.rn• Enter purchase bills and transactions in Tally ERP.rn• Verify purchase documents and ensure all approvals are obtained before processing.rn• Maintain proper records of purchase orders, invoices, debit notes, and supporting documents.
2. Accounts & Ledger Managementrn• Maintain and reconcile supplier ledgers and purchase-related accounts.rn• Post purchase entries, expense vouchers, and jou
al entries accurately.rn• Assist in capitalization and maintenance of the Fixed Assets Register.rn• Monitor vendor outstanding balances and coordinate for timely payments.
3. MIS & Reportingrn• Prepare daily, weekly, and monthly MIS reports using Advanced Excel.rn• Generate vendor-wise, item-wise, and department-wise purchase analysis reports.rn• Prepare budget vs. actual expenditure reports.rn• Support management with cost analysis and decision-making reports.
4. Compliance & Taxationrn• Ensure proper GST input credit reconciliation and compliance.rn• Verify GST details on purchase invoices.rn• Assist in TDS deduction, reconciliation, and reporting.rn• Coordinate with auditors and consultants for statutory compliance requirements.
5. Vendor & Inte
al Coordinationrn• Coordinate with vendors regarding quotations, invoices, and payment-related queries.rn• Resolve discrepancies related to purchase orders, invoices, and receipts.rn• Liaise with stores, accounts, and user departments for smooth procurement operations.rn• Follow up on pending deliveries and vendor commitments.
6. Record Keeping & Audit Supportrn• Maintain systematic filing of purchase-related documents.rn• Provide necessary documentation during inte
al and statutory audits.rn• Ensure all purchase records are readily available for verification and compliance purposes.
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Required Skills & Qualificationsrn• Graduate in Commerce (B.Com/M.Com) or relevant field.rn• Strong knowledge of Tally ERP.rn• Advanced proficiency in Microsoft Excel (VLOOKUP, HLOOKUP, Pivot Table, SUMIFS, IF Formula, Conditional Formatting, etc.).rn• Good understanding of GST and TDS regulations.rn• Strong analytical, communication, and negotiation skills.rn• High level of accuracy and attention to detail.rn• Ability to manage multiple tasks and meet deadlines.
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Preferred Experiencern• 2–5 years of experience in Purchase, Accounts, or Procurement-related functions.rn• Experience in manufacturing, textile, or garment industry will be preferred.