Job Description

We are seeking a detail-oriented and responsible Purchase Executive to manage purchase documentation, vendor coordination, accounts-related purchase entries, and compliance activities. The ideal candidate should possess strong knowledge of Tally ERP, advanced Excel skills, and a good understanding of GST and TDS compliance.

Designation: Executive-Accounts
Department: Accounts
Location: Palsana
Working Hours: 10:00 AM to 6:00 PM (Monday to Saturday)
Experience Required: 2 to 5 Years
Gender Preference: Male/Female
Reporting To: Purchase Manager / Accounts Head

Key Responsibilities
1. Purchase Documentation & Data Entry
• Prepare and process Purchase Orders (POs) accurately and timely.
• Enter purchase bills and transactions in Tally ERP.
• Verify purchase documents and ensure all approvals are obtained before processing.
• Maintain proper records of purchase orders, invoices, debit notes, and supporting documents.
2. Accounts & Ledger Management
• Maintain and reconcile supplier ledgers and purchase-related accounts.
• Post purchase entries, expense vouchers, and journal entries accurately.
• Assist in capitalization and maintenance of the Fixed Assets Register.
• Monitor vendor outstanding balances and coordinate for timely payments.
3. MIS & Reporting
• Prepare daily, weekly, and monthly MIS reports using Advanced Excel.
• Generate vendor-wise, item-wise, and department-wise purchase analysis reports.
• Prepare budget vs. actual expenditure reports.
• Support management with cost analysis and decision-making reports.
4. Compliance & Taxation
• Ensure proper GST input credit reconciliation and compliance.
• Verify GST details on purchase invoices.
• Assist in TDS deduction, reconciliation, and reporting.
• Coordinate with auditors and consultants for statutory compliance requirements.
5. Vendor & Internal Coordination
• Coordinate with vendors regarding quotations, invoices, and payment-related queries.
• Resolve discrepancies related to purchase orders, invoices, and receipts.
• Liaise with stores, accounts, and user departments for smooth procurement operations.
• Follow up on pending deliveries and vendor commitments.
6. Record Keeping & Audit Support
• Maintain systematic filing of purchase-related documents.
• Provide necessary documentation during internal and statutory audits.
• Ensure all purchase records are readily available for verification and compliance purposes.

Required Skills & Qualifications
• Graduate in Commerce (B.Com/M.Com) or relevant field.
• Strong knowledge of Tally ERP.
• Advanced proficiency in Microsoft Excel (VLOOKUP, HLOOKUP, Pivot Table, SUMIFS, IF Formula, Conditional Formatting, etc.).
• Good understanding of GST and TDS regulations.
• Strong analytical, communication, and negotiation skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Preferred Experience
• 2–5 years of experience in Purchase, Accounts, or Procurement-related functions.
• Experience in manufacturing, textile, or garment industry will be preferred.